Massive changes in technology have taken place in the last few decades. We can solve every possible problem with the help of artificial intelligence and machine learning. In the same way, paper documents have made their way to document scanners to increase the workflow.
Document scanners convert paper documents into electronic document images to ensure that your files, documents, and records are not lost forever. Scanners are multi-functional devices used at home for personal purposes or at the office for a business that saves both time and money.
Let us consider some factors that we should keep in mind while buying a document scanner.
Space Allotted For A Document Scanner
Usually, scanners are large and take up a lot of office space. So it is crucial to know which scanner will comfortably fit on your desk. If your workspace is limited, you should go for a compact scanner which is usually small and takes up very little office space. You can also go for portable document scanners like the Canon P-208II or P-215II, which has a convenient USB power option that gives you a reliable and secured scanning experience.
Flatbed scanner or a sheet-fed scanner
You have to choose between a flatbed scanner or a sheet-fed scanner. This depends on the quality of images that you need and the space available. A flatbed scanner is a perfect option for a better quality image. A flatbed scanner also allows you to scan bound documents like books, magazines, very delicate documents without separating papers.
Sheet-fed scanners are less expensive than flatbed scanners and require small office space. However, the quality of images produced is not so good. A flatbed scanner is the best option if space and price are not a concern.
Speed of a scanner is very vital when buying a scanner. The scanning speed ranges between 20 ppm to 200 ppm (pages per minute). Therefore, if you have to work with large volumes of paper, it is advisable to go for a scanner with high ppm.
The resolution of a scanner is calculated in dots per inch (dpi). Therefore, a higher dpi is needed for high-resolution images. For standard requirements, dpi ranging between 600 to 1200 will meet your expectations for everyday requirements. However, to print photos, you may need higher resolutions.
Before selecting a scanner, verify whether it meets all your needs. The higher the dpi and bit depth, the more the cost of the scanner. If your requirement is limited to only processing invoice documents, go for a budget-friendly scanner.
Duplex or Simplex
Duplex scanners are better to use because they can scan both sides of the document. But if you have to scan single-sided documents exclusively, you can opt for a simplex scanner.
There are three main outputs of a scanning document. They are black & white, grayscale, and color. Nowadays, most scanners scan documents in all these three formats. Few scanners are available that have the option of saving images in two formats simultaneously. If color documents are not your priority, do not go for colored scanners, as they are expensive.
Canon offers the best high speed scanner in India that improves business efficiency by improving workflow and productivity. The Canon SP-400 and DR-C225II are designed efficiently to scan versatile document types with minimum scanning errors.